Rapid Contractor

Start by mapping the way you already hire contractors, then turn each step into a repeatable flow. Set up company types, risk tiers, and required evidence (insurance, licenses, qualifications). Build an online intake that matches each tier, add training acknowledgments and policy sign-offs, and invite vendors with one link. Contractors complete the forms, upload files, and assign workers; automated checks validate dates, coverage, and IDs. Missing or expired items are flagged instantly, and access is withheld until everything is in order. Every document lands in a secure workspace tied to the vendor and each worker, so you can find it in seconds.

Next, manage work on the ground. Create a job, attach scope, hazards, JHAs/SWMS, permits, and site rules, then select approved contractors and their subs. Define role-based requirements (e.g., forklift license for operators) and let the system verify them at assignment. Schedule inductions and toolbox talks, collect attendance and signatures, and push daily checklists to mobile. If a subcontractor is added midstream, the same rules apply automatically. Field supervisors see who is cleared, who is pending, and what tasks are blocked—no chasing by email.

Stay ahead of renewals and audits with live dashboards. Expiry timelines, policy compliance, and training status are tracked in one view, with reminders sent to the right people before deadlines hit. Drill into OSHA, ISO, or environmental controls by site or vendor; export a complete evidence pack for auditors with timestamps, approvals, and version history. Use filters to spot systemic gaps—like recurring insurance shortfalls in a region—and launch corrective actions from the same screen. Your contractor database remains segmented by trade, risk, and performance for fast reporting.

When something goes wrong, open an incident from the field. Capture photos, people involved, root cause, and corrective tasks, then route for review. Configure automations to assign investigators, escalate overdue actions, and notify leadership on severe events. Build rules that do the busywork: auto-request updated documents as they approach expiry, pause site access when requirements fail, and reopen training after a policy change. The result is fewer manual follow-ups, clear accountability, and contractors ready to start work safely, every time.